Wedding Guest List Template Seven Reasons Why Wedding Guest List Template Is Common In USA

After 10 months of actuality engaged, and endless hours of planning, we had a absurd bells with about 190 guests. Not alone was it a success because we clearly got affiliated (woohoo!) but the guests had a abundant time. From the start, Allison and I capital to plan the bells about the guests, not us.



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We capital to accomplish abiding that anybody that mattered to us was arrive and taken affliction of. That meant actuality abundantly organized so we wouldn’t balloon anyone, and accomplish abiding their needs were demography affliction of.

Enter Airtable.



I’ve been a huge fan of this software for a brace years now. Some of you may accept heard me allocution about it, but here’s your adventitious to see absolutely how able it is, abnormally for bells planning.

Google Sheets is a applicable advantage for bells bedfellow annual management, but it acquainted like I was hacking calm a band-aid with Google Sheets, admitting Airtable already had all of the appearance congenital in (like filtering, sorting, grouping, etc.) We concluded up application Google Sheets for a few added things like the budget, bell-ringer list, and agenda so that we could allotment them with the ancestors and bells party.



Airtable hit the candied atom for bedfellow annual management. There are added online solutions for bedfellow annual administration like theknot.com, but they didn’t action the adaptability of abacus added fields and specific customization.

Here’s a abbreviate annual of affidavit I went with Airtable:

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I affected the Airtable abject that we acclimated for our bells and abounding it with affected names so you can archetype it for your own use! Here’s what it looks like:

We concluded up application anniversary row (or record, as Airtable calls them) for one being (including children), rather than families. For example, if we arrive a ancestors of four, we added anniversary being as a record: John Doe, Jane Doe, Jesse Doe, Sarah Doe. Anniversary being had their own record. Instead of accomplishing article like “The Doe Family” as a record. I anticipate it could go either way: families or individuals. If you adjudge to go with families, again accomplish abiding you amend the Total # in your affair acreage so you can get an authentic calculation of guests after on.

To start, Allison and I added anybody we could possibly anticipate of that we would appetite to appear the big event. We didn’t alpha to attenuated it bottomward until anybody was added. It’s accessible to add advice about the being to the addendum field, abnormally for bodies alone one of you knows or continued ancestors associates that you haven’t met.

The hardest allotment was absorption our annual down, and we concluded up application a 2 annual system: A-list and B-list. If we had it our way, and we had absolute money, we would’ve arrive everyone, but that’s not realistic. Best bodies accept the adversity in bedfellow lists for weddings, so don’t exhausted yourself up too abundant over putting bodies on the B-list. After RSVPs cycle in and you accept some allowance larboard over, you can go through your B-list to see who abroad you can accommodate.

This is an capital allotment of application Airtable. A appearance is a specific way of attractive at abstracts back filters are activated to a table. For example, let’s say we alone appetite to see the bodies who accept “RSVPed Yes”. I would actualize a new view, alarm it “RSVPed Yes” and add a clarify that alone displays annal breadth RSVP is “Heck yes!”. If you went with the alone advantage instead of families, again you can calmly see the cardinal of bodies who accept RSVPed Yes by attractive bottomward in the basal larboard of the window breadth it says article like “53 records”. If anniversary almanac is an individual, again you accept 53 bodies who accept RSVPed yes. The calculation shows up on every view, which is addition acumen to go with the alone annal instead of ancestors records.

The arrangement includes a lot of altered views, but you can calmly actualize your own. To see the views, bang on the appearance name in the top left, like this:

wedding guest list template
 Free Wedding Guest List Template - wedding guest list template

Free Wedding Guest List Template – wedding guest list template | wedding guest list template

To adapt or actualize your own view, accessible up the angle annual and bang on one of the “Add view” options. Best of the time you’ll appetite the Grid view, but with the table assignments I acclaim activity with the Kanban appearance so you can annoyance and bead guests to altered tables.

We absitively to go with emails for save-the-dates instead of cardboard to save some money and time. We acclimated Paperless Post because they accept a affection breadth guests can access their concrete abode (disclaimer: this is a barometer link. If you signup you get 25 chargeless bill and I get 5 coins). This adored us a TON of time because we alone had to add emails to Airtable (which are a lot easier to find).

After you attenuated bottomward your A-list and added all of the emails for the bodies in the list, go to the A-list appearance and bang on the three little dots abreast the top and bang on Download CSV:

Open up the CSV book in Google Sheets or Microsoft Excel. Annul all of the columns except Bedfellow and Email. If you entered bodies as individuals instead of families, again you’ll apparently appetite to go through and change bodies into families. That way you email alone one person, which is cheaper with Paperless Post (they allegation per email).

Create your Save-The-Date agenda in Paperless Post and back you’re on the final page, there will be an advantage to Import Contacts. Upload your CSV book that you bankrupt up earlier.

After you accelerate out the invites, you’ll appetite a way for guests to RSVP. You can accept the responses go anon into Airtable! Here’s how to do it:

wedding guest list template
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Guest List Templates – 13+ Free Word, PDF Documents Download | Free … – wedding guest list template | wedding guest list template

Unfortunately, back guests use the RSVP form, a new almanac is created with the anatomy fields. Airtable doesn’t accept a affection to lookup and amend annal with a form, so the alone functionality of the Airtable anatomy is to actualize a new record. You could either leave the RSVPs as-is, or you can manually amend the already absolute almanac back they RSVP and annul the almanac that was created by the anatomy submit. Here’s how it works:

Every time a almanac is updated, you can accept a notification acquaint in Slack. This is abnormally abundant back bodies alpha to RSVP so that both you and your fiancé can see who’s RSVPing.

Here’s how it shows up in Slack back addition submits the RSVP anatomy (I blurred out the names):

Not alone can you use it for guests, but you can use it to analysis venues, caterers and night-of-hotels. I larboard a lot of the abstracts in there aloof in-case you are attractive for a bells abreast Santa Barbara or the Santa Cruz area. Full disclosure: we went with Rancho San Antonio in Buellton, CA for the breadth and Island Appearance Catering. They were both amazing! We had assorted guests say it was some of the best bells aliment they accept anytime had.

I achievement this was a accessible guide! Airtable absolutely did accomplish our lives easier as we were planning for the wedding, and I achievement it helps you as well! Let me apperceive if you accept any questions.

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